Use Ctrl+D to bookmark.

Job Title:

Receptionist

Job Post ID:

22069

Posted Until:

10/01/2021

Salary:

DOE

Location:

Downers Grove

Hours:

1st Shift

WorkType:

Part Time

Industry

Administrative / Office

Job Description:

Do you want to use your skills and talents to make a lasting difference in the world? At Catholic Charities, Diocese of Joliet we are mission-driven, focused on positive results for people and believe that people should be treated with dignity and respect. If you feel the same way we encourage you to join us in making a difference!

If you desire a better work/life balance and can work in a fast paced environment with excellent growth potential, we would like to hear from you.

GENERAL RESPONSIBILITIES:

1. Perform receptionist and clerical duties as needed.
2. Utilize homeless management information system to record all incoming calls for Emergency Services Program.

ESSENTIAL FUNCTIONS:

1. Answer all incoming phone calls and direct to the appropriate staff member and answer general questions about the services and programs of the Agency.
2. Track incoming calls for Emergency Services in Agency’s Homeless Management Information System, completing pre-screen assessments as needed, referring pre-screen forms to appropriate agency if outside of Catholic Charities service area.
3. Greet all persons visiting the office and either direct to appropriate staff person and/or answer general questions.
4. Receive, sort and route incoming United States and interoffice mail. Stamp, record and deposit all outgoing mail.
5. Complete income transmittal forms for monetary donations.
6. Record in-kind donations in donation receipt book according to Agency policy and procedures.
7. Transport mail to designated mail site.
8. Refer walk-ins seeking emergency services to appropriate program or external agency.
9. Maintain security and safety by controlling front door entry. This includes, but is not limited to, observation of visitor belongings and reporting suspicious behavior.
10. Respects and protects the confidentiality of clients and materials.
11. Personally notify any staff of client emergencies, cancellations and transfer non-counseling calls.
12. Complete walk through rounds of the building to insure office area is secure and to make sure coffee machine, copy machine, and necessary lighting is turned off after there are no remaining personnel in the building.
13. Complete monthly safety review check list for the Downers Grove office and submit to Director of Community Services.
14. Secure outside doors by checking to see that all doors are locked upon completion of work shift, as needed.
15. Perform routine clerical tasks as necessary.
16. Assist and/or support other staff/departments with special projects or tasks as requested.
17. Supervise and maintain reception area to ensure a neat, clean and quiet area.
18. Translate or arrange for translation as needed for persons requesting services.
19. Schedule reservations for conference room and other building space for both staff and visitors.
20. Manages ongoing ordering, organization and maintenance of office supplies.

Job Requirements:

1. A high school diploma or GED is required for this position. All degrees must come from a regionally accredited educational institution which has U.S. Department of Education approval.
2. A minimum of 1 to 3 years of experience with multi-line phone system is required.
3. Fluent in English.
4. Bi-lingual Spanish preferred but not required.
5. Demonstrated ability to work constructively with persons from all ethnic, economic and social background.
6. Proficiency in the use of Microsoft Office applications including Outlook, Word, Excel and Teams.
7. Strong verbal and written communications skills.
8. Passage of complete background clearance, physical and Tuberculosis (TB) Test.
9. Catholic Charities, Diocese of Joliet, has adopted and follows the Codes of Ethics established by Catholic Charities USA, the National Association of Social Workers and the American Psychological Association. As an employee of the Agency you are expected to support these codes to the extent doing so is consistent with and allowed by applicable law.
10. A valid driver’s license, reliable means of transportation and proof of liability insurance is required.

Benefits:

To be discussed at interview

Company Information

Catholic Charities is a faith based organization providing service to people in need and calling others of good will to do the same.

We assist people in DuPage, Grundy, Kankakee, Kendall, Will, Ford and Iroquois Counties by providing community services, counseling, senior programs, and early childhood services (including Head Start).

Catholic Charities, Diocese of Joliet, translates God's reconciling love into professional human services, advocates for a just and compassionate society and brings together members of the community, church, business, health care and government to develop effective responses to human needs.

We commit to define these needs, seek solutions, and call forth other resources so that those we serve are empowered to achieve for themselves satisfying and productive lives.

Other Information: