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Job Title:

Annual Giving Coordinator

Job Post ID:


Posted Until:





Chicago Heights


1st Shift


Full Time



Job Description:


Coordinates Annual Giving Program and provides clerical, administrative, fundraising, and database support for the Director of Development and Development Department.


Provides administrative and clerical support to Development team, heavy emphasis on data entry/manipulation, with additional responsibilities in communications via telephone and email.
Produce daily batches/reports to submit fundraising revenue to Finance Dept.
Assist in the development of all acknowledgement letters including writing, formatting, and processing.
Assists with the preparation of solicitation kits, meeting agenda materials, conference calls, logistical arrangements and minutes for committee meetings.
Assist with maintaining databases of donor records including contact information, actions, notes, and calendar items to track Development’s work.
Organizes and maintains department files.
Assist with research of donors and prospects.
Document and keep up-to-date all processes and procedures for Development team’s reference.
Develop, in conjunction with the Director of Development, the Annual Giving Solicitation plan each year; report on the progress of that plan.
Coordinates all elements of the annual giving program including pulling mailing lists, drafting solicitation letters, monitoring online giving process, email solicitations, coordinates recurring giving club, and analyzing data and segments.
Work with vendors as appropriate for direct mailing, online giving, online events, etc.
Produce letters and envelopes for mass mailings including solicitations and event mailing lists.
Produce electronic mailing lists using queries in Raiser’s Edge and email solicitations using Blackbaud’s Online Express email tool.
Work with Development teams to track events, guests, donations, ticket sales, in-kind donors, etc., in addition to ensure proper acknowledgments are sent.
Make donor calls and solicit gifts for annual giving, holiday giving, special events, and special projects when appropriate.
Assist with special projects including graduation party, school supply drive, holiday giving program, and corporate partner events.
Interact with SOS Illinois Village staff and foster parents to fulfill their needs and event participation.
Using your own vehicle to drive throughout the city and suburban Chicagoland area for the acquisition of large bundles of donated items followed by organizing and distributing to specific sites and/or Village homes.
Perform other duties as assigned.

Job Requirements:

Commitment to SOS Children’s Villages Illinois philosophy and mission.
Bachelor’s degree required and three-four years’ experience working in a non-profit fundraising office preferred in administrative and database management, or equivalent combination of experience and education may be considered.
Experience in Raiser's Edge required.
Demonstrated organizational and communication skills.
Excellent skill and understanding of computer and constituent software required.
Ability to work independently and within a team environment.
Willingness and ability to travel and to work nights and weekends, as required.
Ability to work cooperatively to achieve common goals; support cooperation, collaboration and the sharing of information while providing the best quality product available and continuously upgrade standards to maintain quality, in all areas of responsibility.
Understanding of volunteer and relationship management.
Openness to new ideas and their implementation. Ability to react and adapt to changing situations appropriately.
Ability to listen carefully to and understand constituents’ needs, both internally and externally, and proactively respond to those needs in a consistent and timely manner.
Ability to work in a team environment.
Organizational and computer skills including proficiency in Microsoft Office suite.
Excellent written and verbal communication skills.
Ability to exercise discretion and independent judgment.
Ability to handle sensitive and confidential materials with integrity.
Reliable, punctual, and able to manage multiple tasks.
Ability to provide required DCFS Medical Report/TB test.
Valid Illinois driver's license with acceptable driving record; insured and reliable transportation.


Health Insurance
Vison and Dental Insurance
Holiday Pay
Accrued time off
403(B) Savings and retirement plan options

Application Instructions:

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