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Job Title:

Finance Specialist

Job Post ID:

19773

Posted Until:

11/08/2019

Salary:

$13.50/ hr

Location:

Bolingbrook

Hours:

1st Shift

WorkType:

Part Time

Industry

Administrative / Office

Job Description:

Fountaindale Public Library District, which proudly serves the diverse community of Bolingbrook, is seeking an experienced individual to perform accounting and clerical functions to join our Finance department. The successful candidate will have a financial background through education and/or experience as well as a strong desire to work hard. Bring your detail-oriented, analytical skills to our Finance team and assist in being a key component in the Library’s operation.

POSITION DETAILS
Part-time Position: Non-exempt position (25 hours per week)
Schedule: Mondays, Tuesdays, Thursdays, Fridays, 12 p.m.–5 p.m.
Wednesdays, 8 a.m.–1 p.m.

Closing Date: Until position is filled

For a complete list of Duties, please visit our webpage.

DUTIES
• Provides consistent, gracious, and friendly service to internal and external customers.
• Process accounts payable daily workflows.
• Ensures that all invoices and payments are correctly coded, authorized, posted in financial system according to finance policy.
• Performs daily reviews and validations of sales/fines activities for public service area to maintain the integrity of library’s end of day activities.
• Ensures cash drawers' beginning and ending balances are at required amounts, verifies cash deposits are accurate and reconciled, identifies accounting inaccuracies, and communicates findings to the public service team.
• Prepares weekly-consolidated deposits of cash received by all cash-handling employees.
• Serves as backup for bi-weekly bank deposits.
• Performs three-way match of purchase order, receiving reports, and invoices.
• Responds to vendor and employee inquiries regarding invoices, expenses, and check requests; resolve invoicing and order discrepancies.
• Performs audit counts of physical inventory of building and office supplies for the District and the post inventory reconciliation process.
• Maintains and stocks District main supply location.
• Maintains all finance and account documents in an organized fashion including but not limited to: district records, memberships, contracts and other records.
• Document scanning of district record for off-site storage including but not limited to scan, image, organize and track library document, adhering to the company's document lifecycle procedures, and archive inactive records in accordance with the records retention schedule.
• Processes Requests for Information, or RFIs, from employees or external requests and maintains the requests via tracking logs.
• Coordinates across the sector to ensure that fixed assets are received, tagged and tracked/inventoried in accordance of all applicable policies.
• Maintains all program/service contracts and conference/continuing education forms.

Job Requirements:

MINIMUM QUALIFICATIONS
Education: Requires expertise acquired through some college coursework in Business Administration, accounting, or other related field.

Experience: Minimum of two years of related clerical accounting or a combination of education and experience in a comparable business, organization, or library.

Skills:
• Knowledge of productivity suites and database applications.
• Must have excellent data entry skills.
• Perform detailed work with the numerical ability to execute computations rapidly and accurately.
• Ability to work independently.
Communication:
• Communicates effectively in English, both orally and in writing.

SUPERVISORY RESPONSIBILITIES
None

CONTACTS
Internal: Library staff and management
External: Vendors

PHYSICAL REQUIREMENTS
The physical requirements described here are representative of those that must be met by an employee to successfully perform the functions of this job.
Physical requirements include: good speaking, hearing and vision ability, excellent manual dexterity, ability to lift and carry up to 10 pounds frequently and up to 25 pounds occasionally.

WORKING CONDITIONS
Work is performed in a typical library business office environment. Part-time position.

Benefits:

IMRF eligible

Company Information

Fountaindale Public Library District
300 W Briarcliff Road
Bolingbrook, IL 60440

Application Instructions:

To apply for this position an Application for Employment is required. Applications can be sent directly to the library to the attention of Human Resources, 300 West Briarcliff Road, Bolingbrook, IL 60440 or emailed to hr@fountaindale.org.

No phone calls please. Equal Opportunity Employer.


https://www.fountaindale.org/get-involved/employment/

Other Information: