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Job Title:

Finance Specialist

Job Post ID:

19165

Posted Until:

07/30/2019

Salary:

$13.50/ hr

Location:

Bolingbrook

Hours:

1st Shift

WorkType:

Part Time

Industry

Administrative / Office

Job Description:

Do you love organization, reconciling discrepancies, and taking responsibility of finances? Maybe you like nothing more than to scrutinize reports for details. If so, the Finance Department are looking for you! A financial background through education and/or experience will elevate your ability to handle the requirements of this position, as well as a strong desire to work hard. Bring your detail-oriented, analytical skills to our Finance team & assist in being a key component in the Library’s operation.

Fountaindale Public Library District, which proudly serves the diverse community of Bolingbrook, IL, is seeking an experienced individual to perform accounting & clerical functions under the direction of the Finance Supervisor.

Position Details:
Part-time position: 25 hours per week Daytime hours
Closing date: until filled

Duties:
1. Provides consistent, gracious, and friendly service to internal and external customers.
2. Process accounts payable daily workflows. Ensure that all invoices, payments are correctly coded, authorized, posted in financial system according to finance policy.
3. Performs daily reviews and validations of sales/fines activities for public service area to maintain the integrity of library’s end of day activities. Ensures cash drawers beginning and ending balances are at required amounts, verifies cash deposits are accurate and reconciled, identifies accounting inaccuracies, and communicates findings to the public service team.
4. Prepare weekly-consolidated deposits of cash received by all cash-handling employees. Serve as backup for bi-weekly bank deposits.
5. Perform three-way match of purchase order, receiving reports, and invoices.
6. Responds to vendor and employee inquiries regarding invoices, expenses, and check requests; resolve invoicing and order discrepancies.
7. Performing audit counts of physical inventory of building and office supplies for the District and the post inventory reconciliation process. Maintain and stock District main supply location.
8. Maintain all finance and account documents in an organized fashion including but not limited to: district records, memberships, contracts and other records.
9. Document scanning of district record for off-site storage including but not limited to scan, image, organize and track library document, adhering to the company's document lifecycle procedures, and archive inactive records in accordance with the records retention schedule.
10. Process Requests for Information, or RFIs, from employees or external requests and maintain the requests via tracking logs.
11. Coordinate across the sector to ensure that fixed assets are received, tagged and tracked/inventoried in accordance of all applicable policies.
12. Maintain all program/service contracts and conference/continuing education forms. Update spreadsheets with agreement terms, costs and payment-related information.

For a complete list of Duties, please visit our webpage.

Job Requirements:

Minimum Qualifications:
Education:
Requires expertise acquired through some college coursework in Business Administration, accounting, or other related field.

Experience:
Minimum of two years of related clerical accounting or a combination of education and experience in a comparable business, organization, or library.

Skills:
Office & Library
Knowledge of productivity suites and database applications. Must have excellent data entry skills. Perform detailed work with the numerical ability to execute computations rapidly and accurately. Ability to work independently.

Communication
Communicates effectively in English, both orally and in writing.

Contacts:
Internal: Library staff and management

External: Vendors

Physical Requirements:
The physical requirements described here are representative of those that must be met by an employee to successfully perform the functions of this job.

Physical requirements include: good speaking, hearing and vision ability, excellent manual dexterity, ability to lift and carry up to 10 pounds frequently and up to 25 pounds occasionally.

Working Conditions:
Work is performed in a typical library business office environment. Part-time position.

Benefits:

IMRF
Paid Vacation after 1 year of employment

Company Information

Fountaindale Public Library District
300 W Briarcliff Road
Bolingbrook, IL 60440

Application Instructions:

Please visit the library’s website at www.fountaindale.org for additional information and application.

Applications can be sent directly to the library to the attention of Human Resources, 300 West Briarcliff Road, Bolingbrook, IL 60440 or emailed to hr@fountaindale.org.

No phone calls please. Equal Opportunity Employer.

https://www.fountaindale.org/get-involved/employment/

Other Information: